For a video guide to submitting a new production, click here.
This is a free listings service available to all performing arts organizations in the Bay Area. Please only submit performances and related events such as staged readings, on-stage interviews, benefits and similar events. Do not list classes, sales or other non-performance activities. Theatre Bay Area reserves the right to edit all event listing submissions and delete material that does not meet our editorial standards.
Please complete each field as described below. Optional fields may be left blank if you do not have the data at the time of submission. Please do not enter DNA or TBA for not applicable or unknown data. Do not "force" information into an inappropriate field. Do not conjoin, conflate or hyphenate roles like composer-director. Use multiple entries, which may result in repeating an artist name for multiple functions or listing several artists for a single function. Use the Notes field to provide comments, explanations or additional information that should be added to the database.
This submission process is being used for both general listing and for submitting productions to the TBA Awards program. Instructions in black apply to both types of submissions. Instructions in purple apply only to TBA Awards program submissions.
TITLE: Enter only the title of production, series, event or name of featured performer/speaker. Use just the title of the work in standard Title Case (not all uppercase unless that is the actual title). Do not enclose in quotes, include name of producer, company or add other descriptive data that should be listed elsewhere. Please only use one title per entry unless two short productions are being presented in the same performance. For events without a title, please list the name of the principal artist(s) which might be used for search purposes. Do not include phrases like "Home Season" or "Summer Session" as these can be included in the short/long descriptions.
PRODUCTION TYPE: Select from drop-down menu. If the desired performance discipline is not on the menu, select NOT SHOWN and add the information as a comment in the NOTES field.
VENUE: Select from drop-down menu. If the desired venue is not on the menu, select NOT SHOWN and add the venue name, address and URL (if available) as a comment in the NOTES field.
PRODUCER: Select from drop-down menu. If the theatre company or producing organization is not on the menu, select NOT SHOWN and add the organization name, URL (if available) and a contact name with phone number and/or email address as a comment in the NOTES field.
PLAYWRIGHT: A playwright writes a play. The dialogue in a musical is written by the librettist and should be entered below when applicable. Please use this field to record the name(s) of up to two original author(s) or adaptor(s) of the script of a play in First Name / Last Name order, separated by commas. [ EXAMPLE: Mary Doe, John Smith ] If the production is a festival, anthology or if there are more than two playwrights, please enter Various and list specific names in the Long Description. If the production is a world premiere and the production is being submitted for TBA Awards consideration, these authors will be evaluated in the NEW PLAY category. Leave blank for events that are not plays.
COMPOSER, LYRICIST & LIBRETTIST: Please enter the name(s) of the author(s) of the score, lyrics and book/libretto of a musical in First Name / Last Name order, separated by commas. [ EXAMPLE: Mary Doe, John Smith ] If the event is a revue or other production with more than two names in any category, please enter Various and list specific names in the description. If the production is a world premiere and the production is being submitted for TBA Awards consideration, these authors will be evaluated in the NEW MUSICAL category. Leave blank for events that are not musicals.
SOURCE AUTHOR / SOURCE TITLE: If your production is based on an earlier work, you may note this as a searchable and promotional piece of data. [EXAMPLE: George Bernard Shaw could be listed as the source author and Pygmalion could be listed as the source title for a production of the musical My Fair Lady.]
SHORT DESCRIPTION: Enter up to 100 characters (including spaces) to give a concise description of the production or event. This will be displayed near other production data on the summary lists, so there is no need to repeat data entered elsewhere like the title, authors, performance dates, website URL or other facts. Please use standard AP copy style and avoid abbreviations or excessive capitalization or punctuation. [ EXAMPLE: This seminal 1971 Tony-winning score features "Being Alive," "Barcelona" and "The Ladies Who Lunch." ]
LONG DESCRIPTION: Enter more detailed narrative, descriptive text. There is no character limit and can include copy from the press release or other sources. This will be displayed on a stand-alone page for each listed production or event, so there is no need to repeat data entered elsewhere like the title, authors, performance dates, website URL or other facts.
BANNER UPLOAD: Please supply an image of the production logo. The image should be formatted for a 3:1 aspect ratio, ideally 600 x 200 pixels in .png, .gif or .jpg format. It will be used both in full size and reduced to 300 x 100 pixels, so do not include text that will be too small to read. If you do not have a specific production logo, please submit an equivalent image of the logo from your organization. File size should be less than 300 KB or the system will stall and ultimately reject the file.
PHOTO UPLOAD: Please supply a text-free production or other promotional image. The image should be square and at least 300 x 300 pixels in .png, .gif or .jpg format. If you do not submit a square image your submission will be squeezed/stretched to fit the space and not display well. File size should be less than 300 KB or the system will stall and ultimately reject the file.
If a photo is submitted, two additional fields will appear:
CAPTION: Enter a brief caption (under 100 characters recommended) listing the people in the image from left to right. The photo appears on the detail screen so it is not necessary to include "in XYZ Show at 123 Theatre" in the caption. [EXAMPLE: Desirée Diva, Donna Dancer, Brent Baritone. ] The caption will be superimposed over the bottom of the image with the photo credit when a viewer moves their mouse over the image.
PHOTOGRAPHER: Please enter the photo credit with photographer name(s) in First Name / Last Name order followed by, if required, a forward-slash and the agency name or website URL. If photo credit unknown, please enter: Courtesy Photo. This text will be superimposed over the bottom of the image with the caption. [ EXAMPLE: Sally Jones / Theatre Images, Inc. ]
LENGTH: Please enter an approximate length (including intermissions) in hour and minute format.
PRICE LOW: Please enter lowest publicly available ticket price (not including special discounts or promotions). The system requires two-decimal formatting for partial dollar amounts. For free events enter 0 and the system will display FREE on the event lists and pages. [ EXAMPLE: 15 for $15.00 or 18.75 for $18.75 ]
PRICE HIGH: Please enter highest publicly available ticket price (not including dynamic pricing options). For free events enter 0 and the system will display FREE on the event lists and pages. The system requires two-decimal formatting for partial dollar amounts. [ EXAMPLE: 75 for $75.00 or 125.50 for $125.50 ]
Producers from Theatre Bay Area member companies a with log-in accounts will see two additional fields labeled ADJUDICATORS and GUESTS. If you are submitting this production for TBA Awards evaluation please enter the number of adjudicator tickets you are allocating for use by the program. Remember that each tier has a minimum number of tickets required to be allocated. If you are providing companion tickets, please enter the same number in the GUESTS field.
WORLD PREMIERE: Choose Yes if this production is the first-ever production of a play or musical or part of a pre-defined rolling world premiere. Productions participating in the TBA Awards who set this flag to YES will have the author(s) listed on the adjudicator ballots for awards consideration. Else leave set to default of No.
REGIONAL PREMIERE: Choose Yes if this is the first-ever production of a play or musical in the Bay Area. Else, leave set to default of No.
GUEST PRODUCTION: Choose Yes for productions being presented by member companies but which were created outside the Bay Area such as touring productions. Else, leave set to the default of No.
SOLO PRODUCTION: Choose Yes for one-person productions where the performer is also the principal author or creator of the script or story. Else, leave set to the default of No.
ANTHOLOGY PRODUCTION: Choose Yes for productions in which each performance presents a set of three or more short plays of up to 30 minutes each utilizing multiple playwrights, directors, performers and creative personnel. Else, leave set to the default of No.
SUBMITTER: Enter name of person submitting the data. [Not needed for logged-in producers.]
SUBMITTER EMAIL: Enter email of submitter for data verification. [Not needed for logged-in producers.]
IMPORTANT NOTE FOR PRODUCERS WITH LOGIN ACCOUNTS: If you are unable to complete your submission in one session due to missing or pending data, you must at least complete this screen by clicking Continue and advancing to Screen 2 of 3. This writes the event record to the database and saves it so you can come back and edit later. If you close your browser window or exit the system in any way before advancing to the next screen all data you have entered will be lost. However, once the record is saved, you can log out and return later to continue to edit the submission.
Once you click the Submit for Review button the record is locked to further editing until it has been approved or rejected by the program manager. Once approved, logged-in producers are only able to edit the performance schedule to add performances if the run is extended or mark existing performances as blacked out to adjudicators or sold out to the general public.
Submitters not participating in the awards program must complete their submission in one session and do not have editing ability. Their listings can only be edited by email request to a website administrator using the link at the bottom of every page on the site.